Job opportunity: Office/Property Manager & Real Estate Sales

Applications are invited from suitably qualified persons for the position of:

Office/Property Manager & Real Estate Sales at Safe Haven

Job Summary:
    The Office/Property Manager & Real Estate Sales is responsible for overseeing the day-to-day operations of the real estate agency’s office and properties under management, as well as actively engaging in real estate sales activities. This role involves administrative duties, client interaction, property maintenance oversight, sales negotiations, and ensuring adherence to company policies and procedures.

Duties and Responsibilities

Office Administration:

Manage office operations, including reception duties, phone inquiries, and email correspondence. Coordinate office maintenance, supplies procurement, and equipment upkeep. Maintain organized filing systems and databases for client records, contracts, and property documentation.

Property Management:

Conduct property inspections and oversee maintenance activities, ensuring properties are well-maintained and compliant with regulations. Address tenant inquiries, complaints and maintenance requests in a timely and professional manner. Coordinate lease agreements, renewals, and terminations, ensuring compliance with legal requirements and company policies.

Real Estate Sales:

Actively engage in real estate sales activities, including prospecting, lead generation, and client relationship management. Conduct property showings, negotiate purchase offers, and facilitate sales transactions. Stay informed about market trends, property values, and competitive listings to advise clients effectively. Collaborate with marketing and advertising efforts to promote property listings and attract potential buyers.

Client Relations:

Serve as a primary point of contact for property owners, tenants, buyers, sellers, vendors, and other stakeholders. Build and maintain positive relationships with clients, addressing their needs and concerns effectively. Provide regular updates and reports to clients on property management performance, sales progress, and financial matters.

Financial Management:

Assist with budget preparation and financial forecasting for property management and sales activities. Oversee rent collection, invoice processing, and accounts payable/receivable functions for managed properties. Ensure accurate record-keeping and financial reporting for property management and sales transactions.

Compliance and Risk Management:

Stay informed about relevant laws, regulations, and industry standards pertaining to property management and real estate sales. Ensure compliance with lease agreements, purchase contracts, property codes, zoning regulations, and health and safety standards. Mitigate risks associated with property management and sales activities, such as liability issues or property damage.

Qualifications and Skills:

  • Real Estate Management, or related field (preferred).
  • Proven experience in office management, property management, and real estate sales roles.
  • Strong organizational skills with attention to detail and ability to multitask.
  • Excellent communication and interpersonal skills, with the ability to interact effectively with diverse stakeholders.
  • Knowledge of real estate laws, leasing procedures, sales negotiations, and property management principles.
  • Proficiency in Microsoft Office Suite, property management software (e.g., Yardi, AppFolio), and real estate sales platforms (e.g., MLS).
If you meet the above requirements and wish to join our dynamic team, please submit your application along with two character references to:

Fill in the application form below

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 Or sent your Application to:

Human Resource officer
P.O. Box 21

Deadline for receipt of applications
Friday, March 29th,2024

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